Organizational Structure: Linked Processes
We recently made improvements to the organizational structure and it is with precisely those, that we will be linking with our August 25 release. The “Linked Processes” area can now be seen for each organizational unit (org unit) and organizational role (org role). This filterable list contains all processes where the respective org role or org unit is active. You can see the process name, version and which lane it is linked with at a glance. This means that you can easily find out which org roles or org units are involved in which of your processes. Process users can only see published process versions in the list of linked processes; BPM managers, process owners and process collaborators, on the other hand, can also see versions which have not yet been published. Clicking on the process name jumps directly to the respective process version.
Process Hierarchy: Improvements to Entry Points
We are sure that you, as BPM manager, have already set a specific entry point for various process users in the process history. And you can, of course, continue to do this via “Edit Entry Point” under “Manage Level”. However, it now no longer means that these users/groups/org units/org roles cannot see all levels of your process hierarchy. You can now specify a specific entry point without limiting visibility. Visibility can, of course, still be limited if desired, so that only the entry point level and the levels below it are visible. The visibility settings are no longer in the process hierarchy; these are now in their own area in the “Individualize” tab under “Manage Process Space”. The area is called “Visibility of the process hierarchy”. You can specify which users/groups/org units/org roles should only be able to see the selected entry point and the levels below it. Don’t worry – your previous settings have also been migrated to this new point in Bpanda.
Printing Process Drafts
Process designers can now print their process drafts in Bpanda (as PDF) and share them with other designers. The print function is the same as with other process details. The print icon appears in the toolbar above the diagram once you have saved your process draft. The usual selection dialog opens when you click on the button. You can then use it to decide what you want to print. The following options are available, depending on what your process draft contains: (rotated) process diagram, description, process content list, logo with background.
Risk Management: New for Risks and Controls
This release also brings with it updates for your risk analyses. Risk managers and process owners can create a new control and can then select from two new attributes. You can now select the “Fortnightly” control frequency and the “Upstream + Downstream” control mechanism. You can add groups, organizational units and organizational roles to risk identifiers, risk owners and control owners, as well as only individual users. This saves you having to individually select people from your previously-defined org units or org roles.
Process Hierarchy: Linked Elements in the Process Map
You can see straight away which elements or processes are linked in the process map, i.e. it shows you where you can drill down to another level in the process map. You can recognize this from the shading below the graphic elements. This function is activated by default. There is now a new button right next to the plus (+) on the process map for (de)activating this function. Use it to highlight linked elements in the process map.